Purchasing of Technology
Purchasing of Technology
All technology purchases—including computer hardware, equipment with embedded computers,
anything that runs firmware, any device containing a microprocessor, and any technology
purchased using grant funds—must go through IT Services.
IT Services Provides
IT Services handles the purchasing of these items directly, so no quote request is needed:
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Standard desktop computers for departments
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Servers and networking equipment
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Infrastructure or technology required to connect to WNC systems
IT Services Provides Quotes For
Departments are responsible for purchasing the following equipment after receiving an approved quote from IT Services:
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Laptops
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Tablets and mobile devices
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Printers, scanners, and multifunction devices
- Smart devices or Internet of Things (IoT) equipment
- AV equipment with firmware or onboard processing
- Specialized instructional or lab equipment containing microprocessors
- Technology equipment purchased with grant funds that includes any of the items listed above
Why This Matters
Routing all technical equipment through IT allows us to:
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Ensure campus-wide compatibility and security
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Verify licensing, firmware, and update requirements
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Prevent unsupported or insecure devices from being introduced
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Maintain accurate inventory of all technology assets, including grant-funded equipment
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Protect campus systems from vulnerabilities and compliance risks
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Ensure we can support and service the equipment after purchase
Workday Requisition Requirement
All technology purchases must be submitted through a Workday requisition.
Routing purchases through Workday ensures that:
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The correct budget approval pathways are followed
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Legal and procurement requirements are met
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Information security reviews are completed when necessary
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FERPA and other compliance standards are upheld
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Grant-funded purchases follow the required audit and documentation processes
This process protects both the college and the individual departments by ensuring
that all required procedures are met before equipment reaches campus.
Purchasing Reminder
Please remember:
Do not use a PCard to purchase technology equipment.
Workday requisitions are required for all tech-related purchases, whether funded through general budgets or grants.
Workday requisitions are required for all tech-related purchases, whether funded through general budgets or grants.
If you have questions about whether an item falls under this requirement, please feel
free to reach out—IT is here to help.